Create a Group Link

Let prospects book a meeting with 2–3 team members, based on overlapping availability.

Group booking links let prospects book one meeting with multiple team members.

The booking page only shows time slots where all selected members are available.

Use cases

• Sales team demos: multiple reps presenting different areas

• Panel interviews: candidates meet multiple interviewers at once

• Customer success handoffs: AM + technical specialist

• Executive briefings: meetings requiring several stakeholders

Create a new group booking link

1

Navigate to Links → Manage Group Links in the sidebar.

2

Click Create Group Link (top-right).

3

In the modal, configure:

• Link URL Slug: enter a slug (example: sales-team-demo).

• Select Members: pick the team members to include.

4

Click Create.

Group booking links require at least 2 members and support up to 3 members.

Configure link settings

After creation, you’ll land in the edit view.

Link settings

• Link URL Slug: the unique identifier in the URL (example: /group/sales-team-demo).

• Show Logo: show your company logo on the booking page.

• Show Profile Info: show selected members’ profile details.

Configure booking page settings

Open Booking Page to change what guests see.

Appearance and language

• Guest Language: language for the booking page (English, French).

• Time Format: 12h or 24h.

• Greeting Text: headline above time slots.

• Description: extra context about the meeting.

Scheduling options

• Duration: 15, 20, 30, 45, 60, or 90 minutes.

• Time Intervals: 15, 30, or 60 minutes.

• Buffer Before / After: 0–30 minutes.

• Min Notice: 0 minutes up to 1 day.

• Book Window: 15–90 days.

Add custom questions

Open Questions to collect extra details from guests.

Default fields

• Name (required)

• Email (required)

Add a custom question

1. Click Add Custom Question.

2. Configure:

   • Question Text

   • Question Type: text field, dropdown, or checkbox

   • Required

   • Placeholder

3. Drag and drop to reorder questions.

Configure calendar invite

In Calendar Invite, click Edit invite.

• Calendar Title: supports variables.

• Calendar Description: supports variables.

Available variables

Variable	Description
{{prospect.firstname}}	Guest’s first name
{{prospect.lastname}}	Guest’s last name
{{prospect.email}}	Guest’s email
{{host.firstname}}	Organizer’s first name
{{host.lastname}}	Organizer’s last name
{{org.name}}	Organization name
{{booking.duration}}	Meeting duration
{{booking.start_time}}	Meeting start time
{{join_link}}	Meeting join URL
{{reschedule_link}}	Reschedule link
{{cancel_link}}	Cancellation link

Configure email reminders

Open Reminder to set up automated reminder emails.

1. Toggle Enable Reminder on.

2. Configure:

   • Time Before Event: when to send (example: 30 minutes before).

   • Email Subject

   • Email Content (supports the same variables as calendar invites).

Configure confirmation page

Open Confirmation Page to control the post-booking experience.

• Redirect After Confirmation: redirect guests to a custom URL.

• Redirect URL: the URL to send guests to after booking.

Share your group booking link

Group booking links follow this format:

https://yourdomain.com/group/{organizer-username}/{slug}

Example:

https://app.example.com/group/john-smith/sales-team-demo

How availability works

Group booking links show only time slots where every selected member is free.

The scheduler:

1. Checks each member’s connected calendar for conflicts.

2. Applies each member’s availability rules.

3. Applies buffer times around events.

4. Shows only overlapping available slots.

When a guest books:

• A calendar event is created for all team members.

• All members receive a booking notification email.

• The guest receives a confirmation email with the details.