# Create a Group Link

Group booking links let prospects book one meeting with multiple team members.

The booking page only shows time slots where **all selected members are available**.

### Use cases

* **Sales team demos**: multiple reps presenting different areas
* **Panel interviews**: candidates meet multiple interviewers at once
* **Customer success handoffs**: AM + technical specialist
* **Executive briefings**: meetings requiring several stakeholders

### Create a new group booking link

<figure><img src="/files/jHVGBKV3S5PlSwealAWs" alt=""><figcaption></figcaption></figure>

{% stepper %}
{% step %}
Navigate to **Links → Manage Group Links** in the sidebar.
{% endstep %}

{% step %}
Click **Create Group Link** (top-right).
{% endstep %}

{% step %}
In the modal, configure:

* **Link URL Slug**: enter a slug (example: `sales-team-demo`).
* **Select Members**: pick the team members to include.
  {% endstep %}

{% step %}
Click **Create**.
{% endstep %}
{% endstepper %}

{% hint style="info" %}
Group booking links require **at least 2 members** and support **up to 3 members**.
{% endhint %}

### Configure link settings

<figure><img src="/files/UNQ83GxGL7l6eAgVl99T" alt=""><figcaption></figcaption></figure>

After creation, you’ll land in the edit view.

#### Link settings

* **Link URL Slug**: the unique identifier in the URL (example: `/group/sales-team-demo`).
* **Show Logo**: show your company logo on the booking page.
* **Show Profile Info**: show selected members’ profile details.

### Configure booking page settings

<figure><img src="/files/45jvwL0P3xUi4mKkM2Gy" alt=""><figcaption></figcaption></figure>

Open **Booking Page** to change what guests see.

#### Appearance and language

* **Guest Language**: language for the booking page (English, French).
* **Time Format**: `12h` or `24h`.
* **Greeting Text**: headline above time slots.
* **Description**: extra context about the meeting.

#### Scheduling options

* **Duration**: 15, 20, 30, 45, 60, or 90 minutes.
* **Time Intervals**: 15, 30, or 60 minutes.
* **Buffer Before / After**: 0–30 minutes.
* **Min Notice**: 0 minutes up to 1 day.
* **Book Window**: 15–90 days.

### Add custom questions

<figure><img src="/files/7TvRpbnPW8ziTbLIASD2" alt=""><figcaption></figcaption></figure>

Open **Questions** to collect extra details from guests.

#### Default fields

* **Name** (required)
* **Email** (required)

#### Add a custom question

1. Click **Add Custom Question**.
2. Configure:
   * **Question Text**
   * **Question Type**: text field, dropdown, or checkbox
   * **Required**
   * **Placeholder**
3. Drag and drop to reorder questions.

### Configure calendar invite

<figure><img src="/files/5p1PCdBMkZkaNMC4q6pa" alt=""><figcaption></figcaption></figure>

In **Calendar Invite**, click **Edit invite**.

* **Calendar Title**: supports variables.
* **Calendar Description**: supports variables.

#### Available variables

| Variable                 | Description            |
| ------------------------ | ---------------------- |
| `{{prospect.firstname}}` | Guest’s first name     |
| `{{prospect.lastname}}`  | Guest’s last name      |
| `{{prospect.email}}`     | Guest’s email          |
| `{{host.firstname}}`     | Organizer’s first name |
| `{{host.lastname}}`      | Organizer’s last name  |
| `{{org.name}}`           | Organization name      |
| `{{booking.duration}}`   | Meeting duration       |
| `{{booking.start_time}}` | Meeting start time     |
| `{{join_link}}`          | Meeting join URL       |
| `{{reschedule_link}}`    | Reschedule link        |
| `{{cancel_link}}`        | Cancellation link      |

### Configure email reminders

<figure><img src="/files/8WnzTyLRenmo8WlENd4H" alt=""><figcaption></figcaption></figure>

Open **Reminder** to set up automated reminder emails.

1. Toggle **Enable Reminder** on.
2. Configure:
   * **Time Before Event**: when to send (example: 30 minutes before).
   * **Email Subject**
   * **Email Content** (supports the same variables as calendar invites).

### Configure confirmation page

<figure><img src="/files/rKRsdq65gjFFsEBv5zHG" alt=""><figcaption></figcaption></figure>

Open **Confirmation Page** to control the post-booking experience.

* **Redirect After Confirmation**: redirect guests to a custom URL.
* **Redirect URL**: the URL to send guests to after booking.

### Share your group booking link

Group booking links follow this format:

```
https://yourdomain.com/group/{organizer-username}/{slug}
```

Example:

`https://app.example.com/group/john-smith/sales-team-demo`

### How availability works

Group booking links show only time slots where **every selected member is free**.

The scheduler:

1. Checks each member’s connected calendar for conflicts.
2. Applies each member’s availability rules.
3. Applies buffer times around events.
4. Shows only overlapping available slots.

When a guest books:

* A calendar event is created for all team members.
* All members receive a booking notification email.
* The guest receives a confirmation email with the details.


---

# Agent Instructions: Querying This Documentation

If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question.

Perform an HTTP GET request on the current page URL with the `ask` query parameter:

```
GET https://help.distro.so/booking-links/create-a-group-link.md?ask=<question>
```

The question should be specific, self-contained, and written in natural language.
The response will contain a direct answer to the question and relevant excerpts and sources from the documentation.

Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.