Create a Booking Link

Distro allows you to create multiple customized booking links for different purposes, such as client meetings or prospect calls. These links enable others to book time with you directly, eliminating back-and-forth scheduling conversations.

Creating a New Booking Link

1

Navigate to Booking Links in the sidebar

2

Navigate to "My Personal Links" in the sidebar

3

Click the "+ New Booking Link" button in the top right

4

Enter a unique slug for your booking link (e.g., "adrien-30-minutes")

5

Click "Create Booking Link" to generate your new scheduling link

Configuring Your Booking Link

Language and time settings

Make your booking experience feel familiar to your visitors by choosing appropriate regional settings.

Language Settings

• Set your booking page and email notifications to English or French

• Important: Custom text (greeting message and description) must be written in your chosen language, as they won't be automatically translated

Time Format

• 12-hour format (2:30 PM) for US/UK audiences

• 24-hour format (14:30) for European audiences

Tip: For multilingual audiences, consider creating separate booking links with different language settings.

Greeting text: this text appears above the booking slots and is the first interaction your prospect will have with your scheduling page.

Description text: provide a description of the event type to your prospects, for instance: we will investigate your use case and see how Distro can help you.

Duration and Scheduling

Fine-tune your meeting schedule with:

Duration

Set fixed meeting lengths - Quick check-ins (15-20 min), Standard meetings (30-45 min), In-depth discussions (60-90 min).

Time-slots intervals

Control start times - 15-minute increments for maximum flexibility (9:00, 9:15, 9:30, 9:45), 30-minute increments for balanced schedule (9:00, 9:30, 10:00), or 60-minute increments for hourly starts.

Buffer Times

Add 0-30 minutes before events (prepare materials, join early, quick breaks) and after events (follow-up notes, send materials, travel time).

Booking Window

Set minimum notice (immediate to 2 days) and booking window (15-90 days, example: 30-day window limits bookings to next month only).

Calendar Invites

Make your calendar invites informative and professional. The rich text editor lets you create detailed event descriptions including:

• Meeting agenda

• Preparation instructions

• Join links and contact information

Personalize your invites using variables like {{meeting.title}} to automatically insert meeting details.

Calendar Title Variables

Variable	Description	Example
{{prospect.firstname}}	Guest's first name	John
{{prospect.lastname}}	Guest's last name	Smith
{{assignee.firstname}}	Your first name	Sarah
{{assignee.lastname}}	Your last name	Jones
{{org.name}}	Your org name	Acme Corp
{{booking.duration}}	Booking duration	30
{{booking.start_time}}	Booking start time	Sunday, December 22, 2024 at 09:00AM.
{{time_zone}}	Booking time zone	EST

Calendar Description Variables

Variable	Description
{{prospect.firstname}}	Guest's first name
{{prospect.lastname}}	Guest's last name
{{assignee.firstname}}	Your first name
{{assignee.lastname}}	Your last name
{{org.name}}	Your org name
{{booking.duration}}	Booking duration
{{booking.start_time}}	Booking start time
{{time_zone}}	Booking time zone
{{reschedule_link}}	Link to reschedule the meeting
{{cancel_link}}	Link to cancel the meeting
{{join_link}}	Meeting join URL
{{time_zone}}	Booking time zone

Email Reminders

Keep everyone on track with customizable email reminders. You can set reminders at different intervals:

Short notice:

• 30, 45, 60, 75, or 90 minutes before

• 2-5 hours before

• 1-2 days before

For each reminder, customize both the subject line and message content to include relevant preparation materials and access instructions.

Personalize your reminders using variables like {{meeting.title}} to automatically insert meeting details.

Reminder email subject

Variable	Description	Example
{{prospect.firstname}}	Guest's first name	John
{{prospect.lastname}}	Guest's last name	Smith
{{assignee.firstname}}	Your first name	Sarah
{{assignee.lastname}}	Your last name	Jones
{{org.name}}	Your org name	Acme Corp
{{booking.duration}}	Booking duration	30
{{booking.start_time}}	Booking start time	Sunday, December 22, 2024 at 09:00AM.
{{time_zone}}	Booking time zone	EST

Reminder email description

Variable	Description	Example
{{prospect.firstname}}	Guest's first name	John
{{prospect.lastname}}	Guest's last name	Smith
{{assignee.firstname}}	Your first name	Sarah
{{assignee.lastname}}	Your last name	Jones
{{org.name}}	Your org name	Acme Corp
{{booking.duration}}	Booking duration	30
{{booking.start_time}}	Booking start time	Sunday, December 22, 2024 at 09:00AM.
{{time_zone}}	Booking time zone	EST
{{reschedule_link}}	Link to reschedule the meeting	Reschedule Meeting
{{cancel_link}}	Link to cancel the meeting	Cancel Meeting
{{join_link}}	Meeting join URL	Join Meeting

Widget Options

Your booking page represents your brand. Consider these customization options:

Branding Elements:

• Add your company logo

• Display your profile information

• Create a custom URL slug

Confirmation Page

When someone books a meeting, you can:

• Show them the standard confirmation page with booking details

• Redirect them to a custom URL (must include complete web address)