Create a Booking Link
Distro allows you to create multiple customized booking links for different purposes, such as client meetings or prospect calls. These links enable others to book time with you directly, eliminating back-and-forth scheduling conversations.
Creating a New Booking Link
Navigate to Booking Links in the sidebar
Navigate to "My Personal Links" in the sidebar
Click the "+ New Booking Link" button in the top right
Enter a unique slug for your booking link (e.g., "adrien-30-minutes")
Click "Create Booking Link" to generate your new scheduling link
Configuring Your Booking Link
Language and time settings
Make your booking experience feel familiar to your visitors by choosing appropriate regional settings.
Language Settings
Set your booking page and email notifications to English or French
Important: Custom text (greeting message and description) must be written in your chosen language, as they won't be automatically translated
Time Format
12-hour format (2:30 PM) for US/UK audiences
24-hour format (14:30) for European audiences
Greeting text: this text appears above the booking slots and is the first interaction your prospect will have with your scheduling page.
Description text: provide a description of the event type to your prospects, for instance: we will investigate your use case and see how Distro can help you.
Duration and Scheduling
Fine-tune your meeting schedule with:
Duration
Set fixed meeting lengths - Quick check-ins (15-20 min), Standard meetings (30-45 min), In-depth discussions (60-90 min).
Time-slots intervals
Control start times - 15-minute increments for maximum flexibility (9:00, 9:15, 9:30, 9:45), 30-minute increments for balanced schedule (9:00, 9:30, 10:00), or 60-minute increments for hourly starts.
Buffer Times
Add 0-30 minutes before events (prepare materials, join early, quick breaks) and after events (follow-up notes, send materials, travel time).
Booking Window
Set minimum notice (immediate to 2 days) and booking window (15-90 days, example: 30-day window limits bookings to next month only).
Calendar Invites
Make your calendar invites informative and professional. The rich text editor lets you create detailed event descriptions including:
Meeting agenda
Preparation instructions
Join links and contact information
Personalize your invites using variables like {{meeting.title}} to automatically insert meeting details.
Calendar Title Variables
{{prospect.firstname}}
Guest's first name
John
{{prospect.lastname}}
Guest's last name
Smith
{{assignee.firstname}}
Your first name
Sarah
{{assignee.lastname}}
Your last name
Jones
{{org.name}}
Your org name
Acme Corp
{{booking.duration}}
Booking duration
30
{{booking.start_time}}
Booking start time
Sunday, December 22, 2024 at 09:00AM.
{{time_zone}}
Booking time zone
EST
Calendar Description Variables
{{prospect.firstname}}
Guest's first name
{{prospect.lastname}}
Guest's last name
{{assignee.firstname}}
Your first name
{{assignee.lastname}}
Your last name
{{org.name}}
Your org name
{{booking.duration}}
Booking duration
{{booking.start_time}}
Booking start time
{{time_zone}}
Booking time zone
{{reschedule_link}}
Link to reschedule the meeting
{{cancel_link}}
Link to cancel the meeting
{{join_link}}
Meeting join URL
{{time_zone}}
Booking time zone
Email Reminders
Keep everyone on track with customizable email reminders. You can set reminders at different intervals:
Short notice:
30, 45, 60, 75, or 90 minutes before
2-5 hours before
1-2 days before
For each reminder, customize both the subject line and message content to include relevant preparation materials and access instructions.
Personalize your reminders using variables like {{meeting.title}} to automatically insert meeting details.
Reminder email subject
{{prospect.firstname}}
Guest's first name
John
{{prospect.lastname}}
Guest's last name
Smith
{{assignee.firstname}}
Your first name
Sarah
{{assignee.lastname}}
Your last name
Jones
{{org.name}}
Your org name
Acme Corp
{{booking.duration}}
Booking duration
30
{{booking.start_time}}
Booking start time
Sunday, December 22, 2024 at 09:00AM.
{{time_zone}}
Booking time zone
EST
Reminder email description
{{prospect.firstname}}
Guest's first name
John
{{prospect.lastname}}
Guest's last name
Smith
{{assignee.firstname}}
Your first name
Sarah
{{assignee.lastname}}
Your last name
Jones
{{org.name}}
Your org name
Acme Corp
{{booking.duration}}
Booking duration
30
{{booking.start_time}}
Booking start time
Sunday, December 22, 2024 at 09:00AM.
{{time_zone}}
Booking time zone
EST
{{reschedule_link}}
Link to reschedule the meeting
Reschedule Meeting
{{cancel_link}}
Link to cancel the meeting
Cancel Meeting
{{join_link}}
Meeting join URL
Join Meeting
Widget Options
Your booking page represents your brand. Consider these customization options:
Branding Elements:
Add your company logo
Display your profile information
Create a custom URL slug
Confirmation Page
When someone books a meeting, you can:
Show them the standard confirmation page with booking details
Redirect them to a custom URL (must include complete web address)
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