Create an Event Type
Create event types for your routers and personal meeting links.
Creating an Event Type
To create a new event:
Navigate to Event Types tab in the left sidebar
Click the "+ New Event Type" button in the top-right corner
Enter your event title in the "How would you like to call this event type?" field
Click "Create Event Type"
Configuring Your Event Type
Internal Settings
Internal Title
This is the name of the event type. This is only visible in your dashboard.
Internal Description
This is a detailed explanation of your event. It will assist you in recalling the purpose of the particular event type.
Duration Settings
Fine-tune your meeting schedule with:
Duration
Set fixed meeting lengths - Quick check-ins (15-20 min), Standard meetings (30-45 min), In-depth discussions (60-90 min).
Time-slots intervals
Control start times - 15-minute increments for maximum flexibility (9:00, 9:15, 9:30, 9:45), 30-minute increments for balanced schedule (9:00, 9:30, 10:00), or 60-minute increments for hourly starts.
Buffer Times
Add 0-30 minutes before events (prepare materials, join early, quick breaks) and after events (follow-up notes, send materials, travel time).
Language and time settings
Make your booking experience feel familiar to your visitors by choosing appropriate regional settings.
Language Settings
Set your booking page and email notifications to English or French
Important: Custom text (greeting message and description) must be written in your chosen language, as they won't be automatically translated
Time Format
12-hour format (2:30 PM) for US/UK audiences
24-hour format (14:30) for European audiences
Widget Settings
Greeting text
This text appears above the booking slots and is the first interaction your prospect will have with your scheduling page.
Description text
Provide a description of the event type to your prospects, for instance: we will investigate your use case and see how Distro can help you.
Inherit Availability
Booking Window
Set minimum notice (immediate to 2 days) and booking window (15-90 days, example: 30-day window limits bookings to next month only).
Calendar Invites
Make your calendar invites informative and professional. The rich text editor lets you create detailed event descriptions including:
Meeting agenda
Preparation instructions
Join links and contact information
Personalize your invites using variables like {{meeting.title}} to automatically insert meeting details.
Calendar Title Variables
{{assignee.firstname}}
Your first name
Sarah
{{assignee.lastname}}
Your last name
Jones
{{org.name}}
Your org name
Acme Corp
{{booking.duration}}
Booking duration
30
{{booking.start_time}}
Booking start time
Sunday, December 22, 2024 at 09:00AM.
{{time_zone}}
Booking time zone
EST
Calendar Description Variables
{{assignee.firstname}}
Your first name
{{assignee.lastname}}
Your last name
{{org.name}}
Your org name
{{booking.duration}}
Booking duration
{{booking.start_time}}
Booking start time
{{time_zone}}
Booking time zone
{{reschedule_link}}
Link to reschedule the meeting
{{cancel_link}}
Link to cancel the meeting
{{join_link}}
Meeting join URL
{{time_zone}}
Booking time zone
Email Reminders
Keep everyone on track with customizable email reminders. You can set reminders at different intervals:
Short notice:
30, 45, 60, 75, or 90 minutes before
2-5 hours before
1-2 days before
For each reminder, customize both the subject line and message content to include relevant preparation materials and access instructions.
Personalize your reminders using variables like {{meeting.title}} to automatically insert meeting details.
Reminder email subject
{{assignee.firstname}}
Your first name
Sarah
{{assignee.lastname}}
Your last name
Jones
{{org.name}}
Your org name
Acme Corp
{{booking.duration}}
Booking duration
30
{{booking.start_time}}
Booking start time
Sunday, December 22, 2024 at 09:00AM.
{{time_zone}}
Booking time zone
EST
Reminder email description variables
{{assignee.firstname}}
Your first name
Sarah
{{assignee.lastname}}
Your last name
Jones
{{org.name}}
Your org name
Acme Corp
{{booking.duration}}
Booking duration
30
{{booking.start_time}}
Booking start time
Sunday, December 22, 2024 at 09:00AM.
{{time_zone}}
Booking time zone
EST
{{reschedule_link}}
Link to reschedule the meeting
Reschedule Meeting
{{cancel_link}}
Link to cancel the meeting
Cancel Meeting
{{join_link}}
Meeting join URL
Join Meeting
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