Create an Event Type

Create event types for your routers and personal meeting links.

Creating an Event Type

To create a new event:

1

Navigate to Event Types tab in the left sidebar

2

Click the "+ New Event Type" button in the top-right corner

3

Enter your event title in the "How would you like to call this event type?" field

4

Click "Create Event Type"

Configuring Your Event Type

Internal Settings

Internal Title

This is the name of the event type. This is only visible in your dashboard.

Internal Description

This is a detailed explanation of your event. It will assist you in recalling the purpose of the particular event type.

Duration Settings

Fine-tune your meeting schedule with:

Duration

Set fixed meeting lengths - Quick check-ins (15-20 min), Standard meetings (30-45 min), In-depth discussions (60-90 min).

Time-slots intervals

Control start times - 15-minute increments for maximum flexibility (9:00, 9:15, 9:30, 9:45), 30-minute increments for balanced schedule (9:00, 9:30, 10:00), or 60-minute increments for hourly starts.

Buffer Times

Add 0-30 minutes before events (prepare materials, join early, quick breaks) and after events (follow-up notes, send materials, travel time).

Language and time settings

Make your booking experience feel familiar to your visitors by choosing appropriate regional settings.

Language Settings

• Set your booking page and email notifications to English or French

• Important: Custom text (greeting message and description) must be written in your chosen language, as they won't be automatically translated

Time Format

• 12-hour format (2:30 PM) for US/UK audiences

• 24-hour format (14:30) for European audiences

Tip: For multilingual audiences, consider creating separate booking links with different language settings.

Widget Settings

Greeting text

This text appears above the booking slots and is the first interaction your prospect will have with your scheduling page.

Description text

Provide a description of the event type to your prospects, for instance: we will investigate your use case and see how Distro can help you.

Inherit Availability

Teams: Bookings slots shown are based on the availability configured for your team. This ensures prospects can only book meetings during your team's set working hours.

Users: Available bookings times are based on your personal calendar settings. Prospects will only see time slots that match your configured availability windows.

Booking Window

Set minimum notice (immediate to 2 days) and booking window (15-90 days, example: 30-day window limits bookings to next month only).

Calendar Invites

Make your calendar invites informative and professional. The rich text editor lets you create detailed event descriptions including:

• Meeting agenda

• Preparation instructions

• Join links and contact information

Personalize your invites using variables like {{meeting.title}} to automatically insert meeting details.

Calendar Title Variables

Variable	Description	Example
{{prospect.firstname}}	Guest's first name	John
{{prospect.lastname}}	Guest's last name	Smith
{{assignee.firstname}}	Your first name	Sarah
{{assignee.lastname}}	Your last name	Jones
{{org.name}}	Your org name	Acme Corp
{{booking.duration}}	Booking duration	30
{{booking.start_time}}	Booking start time	Sunday, December 22, 2024 at 09:00AM.
{{time_zone}}	Booking time zone	EST

Calendar Description Variables

Variable	Description
{{prospect.firstname}}	Guest's first name
{{prospect.lastname}}	Guest's last name
{{assignee.firstname}}	Your first name
{{assignee.lastname}}	Your last name
{{org.name}}	Your org name
{{booking.duration}}	Booking duration
{{booking.start_time}}	Booking start time
{{time_zone}}	Booking time zone
{{reschedule_link}}	Link to reschedule the meeting
{{cancel_link}}	Link to cancel the meeting
{{join_link}}	Meeting join URL
{{time_zone}}	Booking time zone

Email Reminders

Keep everyone on track with customizable email reminders. You can set reminders at different intervals:

Short notice:

• 30, 45, 60, 75, or 90 minutes before

• 2-5 hours before

• 1-2 days before

For each reminder, customize both the subject line and message content to include relevant preparation materials and access instructions.

Personalize your reminders using variables like {{meeting.title}} to automatically insert meeting details.

Reminder email subject

Variable	Description	Example
{{assignee.firstname}}	Your first name	Sarah
{{assignee.lastname}}	Your last name	Jones
{{org.name}}	Your org name	Acme Corp
{{booking.duration}}	Booking duration	30
{{booking.start_time}}	Booking start time	Sunday, December 22, 2024 at 09:00AM.
{{time_zone}}	Booking time zone	EST

Reminder email description variables

Variable	Description	Example
{{assignee.firstname}}	Your first name	Sarah
{{assignee.lastname}}	Your last name	Jones
{{org.name}}	Your org name	Acme Corp
{{booking.duration}}	Booking duration	30
{{booking.start_time}}	Booking start time	Sunday, December 22, 2024 at 09:00AM.
{{time_zone}}	Booking time zone	EST
{{reschedule_link}}	Link to reschedule the meeting	Reschedule Meeting
{{cancel_link}}	Link to cancel the meeting	Cancel Meeting
{{join_link}}	Meeting join URL	Join Meeting