# Create an Event Type

## Creating an Event Type

To create a new event:

{% stepper %}
{% step %}
Navigate to Event Types tab in the left sidebar
{% endstep %}

{% step %}
Click the "+ New Event Type" button in the top-right corner

<figure><img src="/files/pqOaECs2TfAsBu9VFIy6" alt=""><figcaption></figcaption></figure>
{% endstep %}

{% step %}
Enter your event title in the "How would you like to call this event type?" field

<figure><img src="/files/tEu3W8hjKO38K3kWCHZW" alt=""><figcaption></figcaption></figure>
{% endstep %}

{% step %}
Click "Create Event Type"
{% endstep %}
{% endstepper %}

## Configuring Your Event Type

### Internal Settings

#### **Internal Title**

This is the name of the event type. This is only visible in your dashboard.

#### **Internal Description**

This is a detailed explanation of your event. It will assist you in recalling the purpose of the particular event type.

<figure><img src="/files/2tsc78beGGgx0REGOlbI" alt=""><figcaption></figcaption></figure>

### Duration Settings <a href="#description" id="description"></a>

Fine-tune your meeting schedule with:

#### **Duration**

Set fixed meeting lengths - Quick check-ins (15-20 min), Standard meetings (30-45 min), In-depth discussions (60-90 min).

#### **Time-slots intervals**

Control start times - 15-minute increments for maximum flexibility (9:00, 9:15, 9:30, 9:45), 30-minute increments for balanced schedule (9:00, 9:30, 10:00), or 60-minute increments for hourly starts.

#### **Buffer Times**

Add 0-30 minutes before events (prepare materials, join early, quick breaks) and after events (follow-up notes, send materials, travel time).

<figure><img src="/files/aADlwmzBTtTEwbOp5Zgt" alt=""><figcaption></figcaption></figure>

### Language and time settings

Make your booking experience feel familiar to your visitors by choosing appropriate regional settings.

#### **Language** **Settings**

* Set your booking page and email notifications to English or French
* Important: Custom text (greeting message and description) must be written in your chosen language, as they won't be automatically translated

#### **Time** **Format**

* 12-hour format (2:30 PM) for US/UK audiences
* 24-hour format (14:30) for European audiences

{% hint style="info" %}
Tip: For multilingual audiences, consider creating separate booking links with different language settings.
{% endhint %}

<figure><img src="/files/N3tuREHf5RHVtDem69EC" alt=""><figcaption></figcaption></figure>

### Widget Settings

#### **Greeting text**

This text appears above the booking slots and is the first interaction your prospect will have with your scheduling page.

#### **Description text**

Provide a description of the event type to your prospects, for instance: we will investigate your use case and see how Distro can help you.

<figure><img src="/files/O33zI5JokLzY58ktrvj8" alt=""><figcaption></figcaption></figure>

#### Inherit Availability

{% hint style="info" %}
**Teams**: Bookings slots shown are based on the availability configured for your team. This ensures prospects can only book meetings during your team's set working hours.

**Users**: Available bookings times are based on your personal calendar settings. Prospects will only see time slots that match your configured availability windows.
{% endhint %}

<figure><img src="/files/pIr2ygrAb21jZKFUnEgr" alt=""><figcaption></figcaption></figure>

#### Booking Window

Set minimum notice (immediate to 2 days) and booking window (15-90 days, example: 30-day window limits bookings to next month only).

<figure><img src="/files/UIvHkq6c7dpryvcDPBZu" alt=""><figcaption></figcaption></figure>

### Calendar Invites <a href="#how-to-create-an-event-type" id="how-to-create-an-event-type"></a>

Make your calendar invites informative and professional. The rich text editor lets you create detailed event descriptions including:

* Meeting agenda
* Preparation instructions
* Join links and contact information

Personalize your invites using variables like {{meeting.title}} to automatically insert meeting details.

#### Calendar Title Variables

| Variable                | Description        | Example                               |
| ----------------------- | ------------------ | ------------------------------------- |
| {{assignee.firstname}}  | Your first name    | Sarah                                 |
| {{assignee.lastname}}   | Your last name     | Jones                                 |
| {{org.name}}            | Your org name      | Acme Corp                             |
| {{booking.duration}}    | Booking duration   | 30                                    |
| {{booking.start\_time}} | Booking start time | Sunday, December 22, 2024 at 09:00AM. |
| {{time\_zone}}          | Booking time zone  | EST                                   |

#### Calendar Description Variables

| Variable                | Description                    |
| ----------------------- | ------------------------------ |
| {{assignee.firstname}}  | Your first name                |
| {{assignee.lastname}}   | Your last name                 |
| {{org.name}}            | Your org name                  |
| {{booking.duration}}    | Booking duration               |
| {{booking.start\_time}} | Booking start time             |
| {{time\_zone}}          | Booking time zone              |
| {{reschedule\_link}}    | Link to reschedule the meeting |
| {{cancel\_link}}        | Link to cancel the meeting     |
| {{join\_link}}          | Meeting join URL               |
| {{time\_zone}}          | Booking time zone              |

<figure><img src="/files/QyvonP4OE8Ov76YYiY3k" alt=""><figcaption></figcaption></figure>

### Email Reminders

Keep everyone on track with customizable email reminders. You can set reminders at different intervals:

Short notice:

* 30, 45, 60, 75, or 90 minutes before
* 2-5 hours before
* 1-2 days before

For each reminder, customize both the subject line and message content to include relevant preparation materials and access instructions.

Personalize your reminders using variables like {{meeting.title}} to automatically insert meeting details.

#### Reminder email subject

| Variable                | Description        | Example                               |
| ----------------------- | ------------------ | ------------------------------------- |
| {{assignee.firstname}}  | Your first name    | Sarah                                 |
| {{assignee.lastname}}   | Your last name     | Jones                                 |
| {{org.name}}            | Your org name      | Acme Corp                             |
| {{booking.duration}}    | Booking duration   | 30                                    |
| {{booking.start\_time}} | Booking start time | Sunday, December 22, 2024 at 09:00AM. |
| {{time\_zone}}          | Booking time zone  | EST                                   |

#### Reminder email description variables

| Variable                | Description                    | Example                               |
| ----------------------- | ------------------------------ | ------------------------------------- |
| {{assignee.firstname}}  | Your first name                | Sarah                                 |
| {{assignee.lastname}}   | Your last name                 | Jones                                 |
| {{org.name}}            | Your org name                  | Acme Corp                             |
| {{booking.duration}}    | Booking duration               | 30                                    |
| {{booking.start\_time}} | Booking start time             | Sunday, December 22, 2024 at 09:00AM. |
| {{time\_zone}}          | Booking time zone              | EST                                   |
| {{reschedule\_link}}    | Link to reschedule the meeting | Reschedule Meeting                    |
| {{cancel\_link}}        | Link to cancel the meeting     | Cancel Meeting                        |
| {{join\_link}}          | Meeting join URL               | Join Meeting                          |

<figure><img src="/files/ej1XC2wuy1w747shINI9" alt=""><figcaption></figcaption></figure>


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